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Thread: EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022

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    Mountain Region Director Doublegranch's Avatar
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    EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022


    Venue:
    ------------------------------
    • Cam-Plex
    • 1635 Reata Drive
    • Gillette, WY 82718
    • Garry Gilbert, Mtn Regional Director 520 455 0239
    • www.cam-plex.com
    • Pets ok?: Yes
    • Golf carts allowed?: Yes
    • Golf Cart restrictions?: Rentals avail on advanced reservation
    • Golf Cart fees?: N/C


    Details:
    ------------------------------
    • From: 6/5/2022 to: 6/12/2022
    • Number of sites held: 140
    • Register by end of day 6/1/2022
    • Site fee: $$27 + Tax per night.
    • Club Member Event fee: $20 per RV
    • Non-Heartland Brand fee: Not allowed
    • Potluck: Yes
    • Potluck date: 2 events TBD
    • Potluck time: TBD


    Contact:
    ------------------------------


    Additional Info:
    ------------------------------
    WANTED IN WYOMING
    Mountain Regional Rally
    June 8 – 12, 2022 -Rally
    June 5,6,7, 2022 – Pre-Rally

    On behalf of the Heartland Owners Club, the Mountain Region
    Presents
    WANTED IN WYOMING”

    The hosting State of Wyoming, the city of Gillette and the Cam-Plex Fairground - Energy Hall will provide the “Gathering Hole”. This EVENT may very well leave you “Speechless or “Tongue-tied before you depart! The Cam-Plex Fairgrounds is an incredible facility for the Rally headquarters! Our exclusive use of the Energy Hall is a Giant 21,000 sq. ft facility which will be completely remodeled by June 2020 - see Artist Rendering on below attachments! Events & activities will take place inside a beautiful groomed air-conditioned facility including a full commercial kitchen for our catering requirements. Seminars will be offered in break-out conference rooms within the Hall, providing uninterrupted use of the rally-hall to socialize, relax, have a drink, snack or shop the vendor and Arts & Craft tables. RV Displays TBD - as the closest Heartland Dealer is in Casper Wy or Billings MT.

    The Rally Rate will be $27 per night plus tax.

    The Cam-Plex features several RV dedicated areas. The Marquee Campground has been selected to circle the wagons, featuring 250 full hook-up sites, 5 rows (A,B,C,D,E) each offering 50 sites featuring 20-50AMP & 30-30AMP sites per row. RV parking sites will feature 100% grass laden Terra-Fir ma with some sites displaying a vacant site between them. Each site is 25 feet wide & 50 feet long. All roadways are 40 feet wide and you may park your TV parallel to the front of your RV or on the side. We also have a dedicated parking area for those not needing their TV close at hand. Wow, talk about the room to PLAY! Oh, by the way, the Marquee lot is directly across the street from the Rally hall. Less than a block to walk!!!!

    This event is Hosted by the Mountain Region & Members, dedicated exclusively for you,
    ALL HOC Members and Heartland Owners”!

    Our Rally “theme” is Western and we will feature one “Very Special Night”.
    Jim Beletti has been our HOC “Founder, Leader and go to Parts Guy” going on 14 years with this Rally!
    The end of 2022 may consummate his ending of a fantastic run!
    At this point in time, we don’t have the exact date so this Rally will stage the foundation for a
    “JIM BELETTI ROAST”
    This night will eclipse any Hollywood celebrity roast.
    We have our own Rodney Dangerfield’s & Foster Brooks expelling stories faster than Jim can replace your RV Lock!
    Hold UP NOW WHOA! You can’t miss this ONE!
    Book early as our goal is to sell all 140 RV Sites in honor of our beloved JimB.
    Afterward join us for a caravan to “North of the border” for our Canadian Neighbors Regional Rally, perhaps with a stop in Butte MT for a short rally and rest stop on the way. TBA.

    RESERVATIONS:
    Make your reservations via this Rally Thread or PM. “Do Not Call the Cam-Plex”.
    Sites numbers are assigned when accompanied with a deposit. This facility is huge, there isn’t a bad site in the bunch, but some are closer to the Rally Hall than others! If you want to be together with a friend make sure it is known on your post or PM. Your group's request should follow each other & requesting either 50 or 30 AMP service. Group Sites will not be held without a reservation request from each attendee.
    Please note, 50 AMP service will not be available for 40 RV's, site assignments will be posted in order of reservations received with a deposit. If you don't need 50 Amps please let me know at the time of booking. Remember Site numbers will be assigned only with a deposit.
    Reservations without a deposit will have the opportunity to pay the deposit or transferred to the wait-list when the rally is close to filling all sites.
    Feel free to gather the wagons and arrive a little early for a Pre-Rally hoedown and avoid the wild herd joining the start of this event.
    Pre-Rally tours & events will be announce when completed!


    PLEASE PM: Your HOC# & Email address after requesting a reservation
    Book early and secure your space for our “Special Roasting”!

    DEPOSIT & Rally Fee - Deposit will confirm a site # when making a reservation!
    $40 will hold your reservation and confirm an early site # - Site #'s will not be issued without a deposit
    the money is broken down as follows
    :

    • $20 will apply to your Site fees – Refundable

    AND
    • $20 Rally Fee – non-refundable now applicable for all HOC Regional Rally’s


    REFUNDS:


    1. Your site Deposit of $20 and final payment will be fully refundable if you cancel before Jan 1, 2022.
    2. All site fees will be fully refundable after Jan 1, 2022, if your site is back-filled from a wait list. Sites will be back-filled in order of cancellation from the wait-list. First canceled will be the first to be back-filled.

    The mailing address for Deposits & Final Payment made out to:
    Garry Gilbert
    PO Box 365
    Sonoita, AZ 85637


    Chalkboard Notes:
    • You must be a HOC member or own a Heartland RV to participate in this Rally. Since Heartland provides financial support, NO SOB RV’s allowed for any reason and no guests. If you are not a HOC member, you must be able to demonstrate you own a Heartland RV prior to reservation confirmation.
    • Rally attendance is based on two per RV, a surcharge TBA will apply to each additional person in your RV.
    • The Internet is available at RV sites for $7.95 per day or $19.95 per week. After set-up, follow the instructions in your rally bag & pay online.
    • Golf carts will be available with advanced reservation. Price is under negotiations and will be posted when completed.
    • Items being sold during the Rally must collect WY State Sales Tax. Those desiring tables 4-sale items will receive the information in a separate email. No tax collected on White elephant & barter table items.
    • Heartland Express Stagecoach – Our venue is offering use of their open-air covered roof 25-30 seat trolley to be pulled by our own TV. After a site inspection of the Cam-Plex in Sept 2019, the Rally RV sites are less than a block walk. This feature will not be offered as a taxi service and while liability issues have been approved by Heartland, we may incorporate this later for some fun Cam-Plex tours. TBD
    • You may bring your own alcoholic beverages, food & other drinks into the Energy Building or while walking around the area
    • All 4 legged companions must be on a leash when walking around the complex, however, they may run off leash in the RV site grass lot if they are under direct supervision. Please pick up any remnants left behind!
    • ONLY CERTIFIED SERVICE ANIMALS ALLOWED WITHIN ANY OF THE BUILDINGS!
    • When posting for reservations, indicate 30 or 50 AMP Service
    • If requesting sites close to others in your party, I need all names.
    • Post if you want a Golf Cart.
    • Bus tours require a minimum number for a tour & full payment far in advance of service. If you cancel after payment, it will be up to you to sell your tour seat. No refunds as Tours are under a guaranteed contract.
    • NOTE: Please look at the RV site map, 50 amp sites are grouped in 4's, 2 sites back to back. If you have a 50 A ext cord, let me know. This will assist in spreading vacant sites within the 50 AMP area as well as the 30 AMP sites.
    • Cam-Plex will provide a 12 passenger bus & driver to shuttle small groups into town and pick up service. Hours of operation TBD. There is no charge for this service - it is part of the Rally Package!
    • After the first site inspection - the impression is WOW! Take a look at the artist rendering of the new facility that will be complete by June 2020. Posted below on the attachments. One of the Rally hall the other of the entry leading between the Heritage theater on the left and the Rally Hall to the right. Las Vegas has nothing on this facility!

    - - - Updated - - -
    Gillette: A City with a Fascinating History

    Elevation – 4,550
    Avg Annual Temperature – 57*
    Avg Temperature in June – High 80* Low-55*
    The fourth Largest city in Wyoming residing in Campbell County
    37 Miles of Walking Paths
    2 Golf Courses
    103 restaurants & food facilities, plus a great selection for entertainment

    Local Events, Sightseeing & Tours: Just to mention a few
    Durham Bison Ranch – over 4,000 head of Bison with tours & lunch
    Vigilante Theatre
    Rockpile Museum
    Frontier Auto Museum
    Devils Tower
    Mt Rushmore – 2 hours away
    Little Bighorn Battle Field – 2 hours away
    Cole Mine Tour
    Dry Fork Power Plant Tour

    Brew-Mead-ery Tour - over 20 handcrafted beers
    Big Lost Meadery -drink Viking style from a cows horn


    Rally Activities: .......Updated 9/7/2019 & new items added
    - Western Theme Night, bring your boots & cowboy hat
    - Mystery Escape Room - Timed event with teams of 4 members
    Team will be locked up in a room and must work together to find multiple clues to unlock the door to exit.
    - Mobile Tech support will be available during the Rally for items like electrical, coolers, plumbing etc. Heavy work items will be completed at the shop in town at Eastside RV.
    - Golf Cart Rentals
    -Live Entertainment
    - Ride a mechanical Bull - pending budget
    -
    Square Dance Lessons & a little fun!
    - Scavenger Hunt----------
    - 2 Brewery Tours & drinking Mead from a cow’s horn
    -
    Open board games in Rally Hall
    - NELLY MUFFINS

    - Arts & Craft sale-------Vendor Tables
    - K-9 Police demonstration - set up and approved
    - Vendor seminars
    - Entertainment-----------Group Meals
    - 50/50-----.Prizes-------Drawings
    - Heartland Gives Back
    - Jim Beletti ROAST
    - RV Displays - Pending HOC Dealership in WY
    - Ladies Masquerade Tea Party - costume optional but wear a mask to cover most
    of your face to hide your identity - You will know why later!
    "Special Servers" provided for each table - tips not required.

    - Maybe a few surprises!


    Entertainment:
    TBA –Okay, this has to be GOOOOOD
    Is it possible to get a real bull or perhaps one that
    plugs into a 120amp circuit? 7 seconds could be a lifetime!

    Group Meals:TBA
    Catered – Local Smokehouse
    Catered -
    Potluck - Group Breakfast -
    Potluck – Western Theme BBQ Lunch or Dinner
    No host group lunch in town at the Railyard. Will need a RSVP prior to rally


    Arts & Craft & White Elephant tables:
    If you have arts & craft items, bring them for Sale!
    While we have AMPLE ROOM - Please make an advance reservation for a table and advise
    if you need a full table or half a table so we can have it set up prior to your arrival.
    White Elephant & Barter Tables
    No cost for tables.

    Vendors & Rally services available:
    MorRyde
    - confirmed
    RV Comfort Systems - Cheap Heat - confirmed
    Golf Cart Rental – Masek Golf Carts - Price TBA
    Snap Pads
    Anderson Hitch - confirmed
    Eastside RV & Mobile Tech service for Rally - confirmed
    Sal's Magic Touch Mobile Detailing - Confirmed
    $3 ft for RV wash, dry & tire shine, including roof
    $8 ft RV wash, wax, dry, tire shine, and roof cleaning
    $30 RV Tow Vehicle, wash, wax & tire shine
    Service includes 303 on all rubber & plastic, choice of 3 different wax, including Care + or
    two others with Paint inhibitors for the sun! RSVP on this thread with RV length & services requested!
    Note: These are the same price he is charging for our 2020 Regional Rally. This could change slightly.


    Seminars: TBA
    MorRyde
    Cheap Heat
    Anderson Hitch
    HOC 101 & 102….Jim B
    Eastside RV


    Rally Dates & Events:
    Special note as we move forward this far out; listed activities may be changed, deleted or added without violation of the Federal Rally Trade Commission! Attending this Regional Rally may cause excessive excitement, heart palpitations, Euphoric behavior, excessive eating and minor consumption of your favorite beverage! Please consult your Doctor for approval or if pregnant or over 100 before signing up for this event!

    Below listing will be updated as times & activities are finalized!


    June 1 & 2, 2022 – Wednesday & Thursday
    RAT Team leaders arrive for the planning meeting.
    June 3 & 4 – Friday & Saturday
    Rat support team arrives
    Team meetings and walk-through
    Welcome bags & sign in
    Decorations
    Facility prep
    Rat carts delivered


    June 5, 6, 7 – Pre-Rally -Sunday, Monday, Tuesday
    All Rally RV's - exit off Garner Lake Dr onto Indian Paintbrush Dr
    During multiple check ins, Rv's stay in single file line on Indian Paintbrush. Ample room for line up.
    Welcome Shack for check-in, Golf carts & Gift bags will be set up at corner of Indian Paintbrush & Marquee lot
    Rat Team will meet each arrival & guide you into the assigned RV Site.

    Free time to tour and sightseeing
    Vendor & Art & Craft tables set up

    Welcome bag & sign in
    Pre-Rally tour
    Group dinner or lunch in town - TBA
    Rally hall opens afternoon June 6
    Monday -Golf carts delivered - Go to the Welcome shack to sign out your cart

    June 8 – Wednesday – Rally Starts
    Final day for check-in & set up

    Welcome bags & sign in
    Morning coffee & Ice tea
    Arts & Craft Table – all week
    Vendor Tables – all week
    Rockpile Museum Scavenger Hunt
    Welcome event & Introductions
    Mooch III starts

    Dinner – TBA
    Rally hall evening social hour

    June 9 – Thursday

    Morning coffee & Ice tea
    Seminars
    Meade Tour & Tasting
    Dinner – TBA
    Square Dancing with local Caller & Instructor

    Rally hall evening social hour

    June 10 – Friday

    Morning coffee & Ice tea
    Potluck - Breakfast
    Ladies Masquerade Tea Party
    Mystery Escape Room

    Seminars
    Gillette Brewery tour & tasting

    Jim B Roast & Heartlands own Foster Brooks & Special Guests
    Entertainment
    Rally hall evening social hour

    June 11 – Saturday

    Morning coffee & Ice Tea
    Seminars
    Lunch - TBA
    Heartland Gives back
    50/50
    Prize give away
    Auction
    Entertainment


    June 12 – Sunday
    Departure by 11:00 Am
    Caravan to Canada Regional Rally - TBA
    Approx 15 RV's have expressed interest in joining the caravan!!WOW!!!

    RAT Team Leaders:
    Five Teams –
    1. Parking –
    2. Facilities –
    3. Activities –
    4. Vendors –
    5. Funds Mgr. –
    Drawings, 50/50, Auction


    RAT Support Team:
    TBA


    Attached files: Click on each image to view- expand after opening if print is too small
    Rally Attendance List - site numbers & 30- or 50-Amp Svc
    Rally deposits and payments received & Due
    Site assignments deposit paid

    Site Map
    Aerial view of Cam-Plex
    Rally hall Pic
    Entrance Lobby pic
    Attached Images Attached Images
    Attached Files Attached Files
    Last edited by Doublegranch; 6 Days Ago at 01:14 PM.

  2. Print this Post   #2
    Moderator danemayer's Avatar
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    Re: EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022

    Put Dan and Ann Mayer down for 6/5 - 6/12.


    Dan and Ann Mayer & fur baby Callie the Rally Dog
    2011 Landmark Rushmore
    • MorRyde 8K Independent Suspension
    • 8K Kodiak Disc Brakes
    • RV Comfort Systems Cheap Heat
    • MorRyde 33x90 Sliding Cargo Tray
    • Torklift Glowstep Revolution Aluminum Steps & Dirt Destroyer

    2014 RAM 3500 Laramie
    • Cummins 6.7 Diesel, AISIN Transmission
    • 4x4, Long box, Crew Cab, DRW 3.73
    • Hensley BD3 TrailerSaver Hitch
    • Garmin RV760 GPS


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  3. Print this Post   #3
    Mountain Region Director Doublegranch's Avatar
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    Re: EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022

    Dan & Ann:
    Thank you!
    I will post the attachments shortly

  4. Print this Post   #4
    Arizona Chapter Leaders
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    Re: EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022

    Add Rose and I for Gillette 6/5 - 6/12. Would like a golf cart when you get that going.
    Lynn & Rose Alsbury
    Lucy & Tubac Jack (the security staff)
    Arizona Chapter Leaders
    Green Valley, AZ

    2014 Bighorn 3260EL
    2001 Ram 2500 (retired to a farm in Buckeye AZ.)
    2015 Ram 3500 DRW
    45 gal. aux. fuel tank
    Retractable Running Boards

    HOC Member from 2013

  5. Print this Post   #5
    Member
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    Re: EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022

    Garry, Rhonda and I would like to sign up for the 2022 Regional Rally. Mark us for the 5th-12th. Let us know when we need to submit the deposit.
    Thanks,
    James B.
    2015 Landmark Savannah
    2017 Ford F350 DRW 4x4, B&W

  6. Print this Post   #6
    Founding Texas-West Chapter Leaders TravelTiger's Avatar
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    Re: EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022

    Gary, put us down for this one! Erika & Tony Dorsey - 50amp arriving on the 5th departing on the 12th.


    Sent from my iPhone using Tapatalk
    Erika Dorsey
    Founding
    Texas - West Chapter Leader
    Erika & Tony with two traveling cats, Mambo and Tango
    2016 Big Country 4010RD
    2010 ElkRidge 34QSRL (gone)
    2008 NorthTrail 21FBS (gone)
    2016 GMC Sierra SLT 3500 crew cab, long bed, DRW, 4X4
    B&W Companion 20K hitch, Reese 5th Airborne Pin Box, 507 TST, Torklift Glowstep Revolution Steps,
    MorRyde SRE4000, Winegard Trav'ler, Furrion High-Speed Observation Camera, SmartPlug 50amp Connector
    Visit our blog at http://mammothtravels.blogspot.com/
    HOC #1733


  7. Print this Post   #7
    Mountain Region Director Doublegranch's Avatar
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    Re: EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022

    Erika:
    Got you down, Thanks for your support!

    - - - Updated - - -

    Larry & Margie:
    Thanks for the PM, I got you down.
    I appreciate you signing up.

  8. Print this Post   #8
    Mountain Region Director Doublegranch's Avatar
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    Re: EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022

    Quote Originally Posted by llalsbury View Post
    Add Rose and I for Gillette 6/5 - 6/12. Would like a golf cart when you get that going.
    Lynn & Rose:
    Super! Thanks for your support!
    Got you down.
    Since you now have an AC that works, I will show you for 50 amp

    - - - Updated - - -

    Quote Originally Posted by Buster537 View Post
    Garry, Rhonda and I would like to sign up for the 2022 Regional Rally. Mark us for the 5th-12th. Let us know when we need to submit the deposit.
    Thanks,
    James B.
    James & Rhonda:
    Your the best! Thanks for your support. You may send it your deposit now, which will confirm you a site #
    I will post address to send in deposits.

  9. Print this Post   #9
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    Re: EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022

    Garry,

    Add us to your WY shindig. Cannot miss one of your gatherings! 50 amp, arrive 5th leaving 12th.

    Thanks,
    Clay & Candy Hudson
    Kirby - Red Long Hair Daschund
    Marley - Red Long Hair Daschund (A.K.A. #1) R.I.P. 11.23.2017
    2018 Ford F-350 6.7 Power Stroke Diesel
    2014 Bighorn 361ORE


  10. Print this Post   #10
    Mountain Region Director Doublegranch's Avatar
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    Re: EVENT: Heartland Regional Rally: WY, Gillette - 6/5/2022 to 6/12/2022

    Quote Originally Posted by clayhud View Post
    Garry,

    Add us to your WY shindig. Cannot miss one of your gatherings! 50 amp, arrive 5th leaving 12th.

    Thanks,
    Clay! You are the man! Thanks for your support & bring your spurs!
    Got you down.

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