This is excellent advice, I just recently had an issue like this where the dealer was telling me they where waiting on HL approval of work. Called HL to find out what the hold up was and they told me they had received no paperwork on my unit. You can imagine how the next phone call went.......
Had a similar experience:
On PDI, we discovered something that looked like overspray on the front cap. Tech first tried to clean, and then took pics saying they would need to get HL approval to get their (contractor) paint guy to look at it, so we agreed to take it as-is with the understanding when we came back for other warranty items, they would have the paint-guy look at it and buff it out.
Forward 3 weeks and I make an appointment with the dealer to have the warranty items addressed. The appt is in 10 days. They know exactly what the issues are, and that we are fulltime, so it must be completed in one day. I've even outlined it all in email, and service manager agrees they understand our expectations.
We arrive on the morning of appt, and first words out of service manager's mouth are, "We don't have record of the paint issue. We need to take pics and send to Heartland for approval."
I luckily was able to arrest my anger, and talk through it to remind them THEY KNEW at PDI, and it's ON OUR PAPERWORK. Not to mention, I've talked to Heartland about it as well, since the PDI.
Long story short, I think this was some smoke and mirrors to cover up the fact that they hadn't scheduled the paint guy after all. In the end, they determined the overspray was under the gelcoat, which would require repainting or a new front cap. They were going to see what HL would authorize, and get back to us.... Still waiting, been a week. What are the chances they haven't called HL yet?
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