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Hudson
09-14-2009, 07:31 PM
In this thread I will make announcements of special importance to people attending the rally at Camp Hatteras. First off, I'll soon post the agenda as it stands now. I'll also post information such as lists of things you might want to bring, information about who need to bring what to the two special dinners, etc.

I ask your indulgence that you only post in this thread information that other attendees need to see or know. That will keep the SNR high. Other posts should go in the main thread for this rally [here] (//heartlandowners.org/showthread.php?t=9626).

There will be contests and stuff you probably want to know about before driving in (so you'll know what to pack).

Two of the pot luck dinners will be much less "luck" than usual -- we (mostly my wife Tracy that is) will coordinate with each and every attendee to make sure the right stuff is brought for the right dinners, etc. Watch this space carefully, please!

I'll also try to email everyone but my email list of attendees might not be up-to-date. If you don't get emails from me about this stuff, then send me a private message with your email address and I'll add you to the email list.

Hudson
09-14-2009, 07:58 PM
A PDF of the agenda is attached and is much prettier. Please try to use the PDF instead of this text glob I'm dropping below...:)



“East Coast Luau”


Sponsored by Chesapeake RV Solutions




Rally Events Agenda




Friday, September 25, 2009


2:00 Arrival and Check-in. Get situated in your site and setup camp.

6:00 “Aloha” Welcome Dinner. Wear a Hawaiian shirt or muumuu. Pick up your welcome package. Enjoy a Hawaiian style dinner. Tracy will be coordinating with every camper for what to bring for dinner.

8:00 “Aloha” Welcome Party. After dinner we will have a trivia contest and a Hawaiian outfit contest (shirts, hats, muumuus, grass skirts, shell/coconut/flower bras, whatever). There will be a group photo of everyone in their Hawaiian outfits. Next we’ll have hula dancing, hula hoops, and a limbo contest! After that we’ll spend the rest of the night singing karaoke.



Saturday, September 26, 2009


8:00 Pot Luck Breakfast. Bring a breakfast dish to share. Bring your own beverage.

9:30 Group Photo. Wear your rally t-shirt if you got one.

10:00 HOC Chapter Meeting led by Virginia Chapter Leader, Gus Funderburg.

11:00 Informal Yard Sale. If you want to sell or buy something from another camper, this is a good time for that.

Lunch will be on your own today.

1:00 Special Heartland Factory Guest Ron Dickeson Ron is the Eastern Regional Sales Rep for Landmark and Big Horn.
1:00 Presentation by Ron Dickeson. Ron will tell us about what the factory has done with their latest units and he might hand out some cool stuff to lucky listeners.

1:30 Q & A session with Ron. Talk to Ron about changes you’d like to see. Rave about what you like most. The factory listens to Ron and they want to hear more about what they are doing well and what people would like for them to do differently.

2:00 2010 Rig Tour. Between what Chesapeake RV Solutions is bringing and some of our attendees’ rigs, we’ve got five different 2010 models, including Landmark, Big Horn, Big Country, Sundance, and maybe a new Road Warrior toy hauler.
3:00 Modified rigs tour. Anyone who wants to show off modifications to their rig or tow vehicle can put their rig on this tour.

6:00 “East Coast Luau” Did you bring more than one Hawaiian outfit? Wear the other one tonight (or wear the same one from last night – we won’t tell anyone – or wear your rally t-shirt). Enjoy a completely different Hawaiian style dinner tonight. Tracy will be coordinating this dinner also.
Special Guest Speaker Tim Loen, Chesapeake RV Solutions. Tim and his wife Jacqueline own Chesapeake RV Solutions. Tim will speak to us about purchasing and maintaining RVs. Afterward Tim will answer any questions you may have about RV maintenance.

Prizes, prizes, prizes. We’ll be giving out prizes for the rig decorating contest, plus door prizes, and some prizes for other things as well. You must be present to win!
9:00 Beach Bonfire. Yes, all you campfire lovers, we can have a bonfire on the ocean beach. Bring your chairs, towels, and marshmallows.



Sunday, September, 27, 2009


7:00 Sunrise Devotional Service. Led by Paul Nelson. This will be held outside if skies and temps permit. Otherwise it will be held in the conference center.

8:00 BYO Breakfast. Bring food for your family to eat.

11:00 Check out. We’ll see you again in the Spring!


All events are held in the Conference Center unless otherwise indicated

Agendas for kids and for events outside the main rally (Friday-Sunday) will be posted separately.

Hudson
09-14-2009, 08:59 PM
There will be two completely different Hawaiian/Polynesian themed pot-luck dinners, one Friday and one Saturday. We are going to do this differently than most pot lucks. Most importantly, you will only be asked to cook for one of those two dinners but you'll cook an extra large portion to make up for it. That's the big reason why it will be two different dinners -- two different sets of cooks! Anyone who wants to cook for both will certainly be welcome to!

Tracy will coordinate who is bringing what (entree, side dish, dessert) and on what night to make sure there is enough food for everyone each night. To make this happen, Tracy needs an answer from every camper to the following questions. Everyone should also get this message in email -- if you don't then let me know. Send your answers as a reply to the email you got. If you didn't get email, send me a private message on this web site (so this thread doesn't get flooded).

If you aren't the one who cooks, then please give this to the person in your family who cooks right now and please make sure their reply gets back to me. Thank you.

#1 Do you want to cook a Hawaiian/Polynesian dish for both nights (even though you don't have to)?

#2 Do you prefer to cook Friday night or Saturday night? (ignore if you want to cook both nights).

#3 Which of these Hawaiian/Polynesian dish types can you bring? Entree / Side Dish / Dessert? Do you have a preference?

#4 If you don't know any Hawaiian/Polynesian recipes but you like to cook, can Tracy just give you a dish/recipe or two to try and you can handle it from there?

#5 If you do not or cannot cook or you absolutely do not want to cook Hawaiian/Polynesian for some reason, please answer this email anyway telling us that. Tracy will think of something you can buy to bring.

BTW, since you are only cooking for one night (unless you want to cook for both), on the other night (the night you don't cook) you will be asked to bring soda/waters/tea/ice/forks, etc. Unless you have a strong preference as to what you have to bring on the "other" night, Tracy will just pick something for each of you and let you know what it is.

After Tracy gets all your answers, she will send you back an individual email (and maybe a combined posting) letting you know what you're on the hook for!

This will be tremendous fun for all.

BTW, since Tracy has to tabulate everyone's answers, balance or rebalance the cooking, and get back to everyone before we leave for the rally, we need your answers ASAP. In return we will let you know your actual cooking task no later than this weekend. So please don't tarry ... the questions are easy ... it's only the cooking that's hard ;)

Hudson
09-15-2009, 04:46 PM
Thank you to everyone who has responded about food so far. About half of you have gotten me a reply of some kind. Tonight I will send an email to everyone I've heard from to let you know I got your message.

BTW, nobody has volunteered to bring/do/make any seafood dishes. I assume it's because you don't want your rig to smell like fish. Outer Banks is famous for fresh fish and Hawaiian/Polynesian food is frequently seafood. We can handle the seafood dishes by cooking them at the campground's kitchen using locally purchased fresh fish.

If you want to help with seafood dishes (buying fish and/or cooking) let me know. If you love seafood dishes, let me know. If you hate seafood, let me know. That way I'll know how much effort to put into the seafood part of the luau.

BTW, I don't like fish so don't ask me what kind of fish they have in OBX. I have learned that Luau fish is usually Ahi (tuna), Mahi-Mahi, and Salmon. I don't know how those fish relate to the OBX fish though.

Hudson
09-16-2009, 12:40 PM
[This is from Tracy, I just typed it in for her]

Here's a list of our planned activities that may require you to pack some extra or different things for this rally. You don't have to participate in any of the extra activities or contests, but it's always fun!


Campsite Decorating Contest



Classiest
Kitschiest
Funniest
Best Use of Pink Flamingos


Bring out the pineapples, coconuts, tikis, surfboards, and palm trees! Make your campsite look like the islands. Sign up at the Friday welcome party. Judging will happen right after the "modified rigs tours" on Saturday afternoon.


Tropical Outfit Contest


Wear your coolest or loudest shirt, sarong, or muumuu -- extra points for accessories like beachcomber hats, shades, flip-flops, etc. Do you dare wear a coconut or flower bra, grass skirt, or Carmen Miranda hat?


Limbo Contest -- will you need to bring backache pills?



Hula Contest or "Lessons" -- same question


If you already have a grass skirt, bring it along!


Hula Hoop Contest


We may leave this to the kids! Oh, who am I kidding?
We'll also have raffles and door prizes [ed: until we run out of prizes], a trivia contest, and karaoke! (Hey, does anyone have Hawaiian or tropical karaoke CDs?)

Remember, the theme is East Coast Luau, so think about anything tropical [ed: Pacific vice (not) Caribbean/Atlantic] -- palm trees, shells, sand, hammocks, coconuts, pineapple, parrots, dolphins, tiki gods (and tiki bars!), tropical drinks, grass skirts, amazing flowers, and volcanoes! Don't forget to carry the theme into serving bowls, dishes, daytime (non-contest) clothing! If you have any cool items you'd like to see used to help decorate the conference center, please let me know!

Looking forward to a great time!

BURNHAMROG
09-17-2009, 07:36 AM
Friday night Burnham and Walizers are bringing Polynesian Pork as the entee

Hudson
09-18-2009, 01:39 PM
Okay, except for the Burnhams (special case) I have sent everyone on my mailing list an email about the food specific to them. If you don't have an email from me, let me know somehow. The emails were sent out mostly last night and some this morning.

lew2885
09-18-2009, 07:18 PM
Re: yardsale--I can't remember where I'm supposed to list what I'm bringing, but I have a Belkin wireless unit that I don't need anymore--excellent condition--and some handpainted glassware (wine goblets, cake dome) that the ladies might like, and some crocheted necklaces that I make. We're excited about this, our first ever rally. Rita Lewis

Hudson
09-20-2009, 09:17 AM
Several people have asked this already so I've decided to post this here so all can see and know:

When you get to Rodanthe, turn west into the sound side of Camp Hatteras and go directly to your assigned camp site. After you've parked your rig, walk across to the ocean side to the office to check in and take care of any balance you owe.

There is no need to drive your rig into the ocean side.

mjatwalker
09-20-2009, 09:21 AM
Thanks for that info. See you on thursday. Have a sfe trip.

Mike

boatto5er
09-20-2009, 11:16 AM
"There is no need to drive your rig into the ocean... "

Whew...Thank goodness. I've never checked to see how well it floats:eek::rolleyes:. SORRY - just couldn't resist:D.

pbascom
09-20-2009, 01:16 PM
we're late to the party - just made our reservation today. sent you an email earlier today Hudson, about what we need to contribute in the food department. We're willing and eager to do whatever needs doing. thanks and see you soon. Peg

dbylinski
09-20-2009, 02:36 PM
If you are coming into Camp Hatteras from the north and need to fuel, do so in Nags Head before that 20 mile trip to Rodanthe. Diesel is .20 cents a gallon cheaper up there. But don't go to Hess, tight parking lot to get out of.

SouthernNights
09-20-2009, 04:42 PM
There is no need to drive your rig into the ocean... "

Whew...Thank goodness. I've never checked to see how well it floats:eek::rolleyes:. SORRY - just couldn't resist:D


http://i50.photobucket.com/albums/f340/piratevader1/fea_29_water_rick_1_04-29-2006_N97D.jpg

It won't!:mad:

boatto5er
09-20-2009, 05:06 PM
If you are coming into Camp Hatteras from the north and need to fuel, do so in Nags Head before that 20 mile trip to Rodanthe. Diesel is .20 cents a gallon cheaper up there. But don't go to Hess, tight parking lot to get out of.

Thanks Deb!

SouthernNights
09-20-2009, 07:35 PM
Deb,
How is the water in the campground? Any problem drinking it?

PSF513
09-20-2009, 07:40 PM
Deb and I will bring a fish entree for Saturday night

boatto5er
09-20-2009, 07:43 PM
Thanks Pete!!!!

dbylinski
09-20-2009, 07:58 PM
I have one word about the campground water consumption

DON'T:eek:

Jim & Harriet
09-20-2009, 10:11 PM
anyone have info about good (with room to maneuver) diesel stops on 460 around petersburg or suffolk? we have not travel this way in a long time and any suggestions are much appreciated.
thanks for your help.:)

Hudson
09-20-2009, 10:13 PM
Some people are still asking what they should bring for dinners. Here is the deal. The food matrices are finished.

Most people replied to our initial survey by the (unspoken) deadline. I sent those people an email with specific details of dish type, dish size, dish name, a recipe (if requested), and which night. We are pleased that almost everyone got exactly what they requested. (Some who volunteered to cook both nights were given both nights in the same email. The rest were asked to bring a beverage or specific item, such as ice.) If you got one of those emails, that is all you are asked to bring. Anything else you wish to bring will be enjoyed and appreciated by all.

People who did not send back an answer in time were sent email saying where are you? Some answered, later. It's okay really, some people check email often, others don't. I hope none of those people feel like anything went wrong, they were just OBE. These people were sent an email saying, please bring a double size dish of whatever you want to one meal and a couple 2-liter bottles of soda to the other night. I hope I said, please pick something Hawaiian/Tiki/Polynesian, if possible (my apologies if I forgot to). I asked those people to email me back what night they're cooking and what they're bringing. Some of those have emailed me back (thank you!).

Then there are a bunch of people who joined the rally after the food matrices were finished. Gus told them I'd email them about the food. Here's the message to all of you: please pick one night (Friday or Saturday) and pick a dish that's Hawaiian, Polynesian, luau oriented. It's amazing what you find if you google:
(hawaiian OR polynesian OR luau OR aloha) (cooking OR food OR recipe)
Make a double batch of that and bring it on the night you've chosen. On the other night (the night you don't cook), bring a beverage (whatever you like) -- two 2-liter bottles of soda or a gallon of tea, or a half gallon of fruit juice. If you can, please send me email telling which night you're cooking and what you're bringing. This is basically the same thing I asked the folks who missed the first deadline for whatever reason.

If everyone in the first group makes what they were asked to make, in the quantity requested, for the night requested, and if they also bring the other specific thing we asked, then from those people we will have everything critical (forks, ice, etc.) for each night. They are not bringing enough to feed everyone, but they are making sure both nights are a proper dinner and everything we really need is there.

Those few who are picking their night to cook and their dish will be "rounding it all out" making sure the total amount of food and beverages is enough. The only way this could turn out badly is if all the "your choice" people choose the same night to cook or all of them choose dessert. ["Survey says: Pineapple Upside Down cake was the #1 answer for 'what people initially volunteered to bring.'"]

andy
09-21-2009, 12:46 AM
anyone have info about good (with room to maneuver) diesel stops on 460 around petersburg or suffolk? we have not travel this way in a long time and any suggestions are much appreciated.
thanks for your help.:)
jim there is two stations one each side of the road coming into suffolk about 300yds before you get to the suffolk bypass that should be easy to get into. both sell diesel

klindgren
09-21-2009, 05:11 AM
Jim,

As you come down 460, just past the junction of Rt. 460 and I-295, near Petersburg, there is an East Coast on your right and Hess on your left. Both are large "truck-stop" fuel stations. And as Andy has said, in Suffolk just before the junction of Rt. 460 and the Rt. 58 By-pass there is a Citgo on the right and an BP ?? (might be Exxon, I'm not sure) on your left. Both have truck bays for diesel.

Keith

BURNHAMROG
09-21-2009, 06:30 AM
The Burnhams and the Walizers want to know if we are the only ones who have travel trailers.

Hudson
09-21-2009, 07:06 AM
The Burnhams and the Walizers want to know if we are the only ones who have travel trailers.

No, there will be others.

pbascom
09-21-2009, 07:08 AM
The Bascom/Hectus Family also has a travel trailer.

boatto5er
09-21-2009, 07:25 AM
The Burnhams and the Walizers want to know if we are the only ones who have travel trailers.

Roger,

By my count there are 7 North Trails coming. Now, I believe North Trail has a 5th wheel model, but I don't know if any of the North Trails are 5th wheel or not. I believe most of them are Travel Trailers.

Gus

Hudson
09-21-2009, 07:32 AM
I went to edit the announcement about the two breakfasts and found ... I never posted it (oops, sorry).

Besides the two dinners, there are other meals too.

Breakfast Saturday morning is pot luck. Bring food to share (anything from breakfast casserole to store-bought danish) and bring a beverage for yourself. Dave will have a coffee machine and might be talked into fixing a pot. This is regular pot luck ... bring whatever you want to bring.

Breakfast Sunday morning is just bring your own breakfast. Some people will be checking out that morning so pot luck is too much mess. BTW, on Sunday there is a sunrise service before our breakfast, led by our Paul Nelson. The campground also offers its own service after our breakfast time in their office on the ocean side ... they serve danishes and coffee. Both services are non-denominational.

Lunch is on your own each day.

Outside of the rally times meals are rather loosely coordinated...

For dinner on Thursday night many of us are going to Uncle Pauly's restaurant just down the street ... Tracy and I have eaten there and so have some others in the group. It's the best place around. They are expecting anywhere from 20 to 50 of us so this is a great night to go.

For Sunday night, Gus has been telling me about how he and his "seafood team" want to do a crab and shrimp cookout. Due to the cost of these things, there will be a charge for this but it sounds like a great deal. Gus can give more details about this one.

On Thursday and/or Sunday many of us will be in Ocracoke. There is a great place to get breakfast on the way to the ferry and I personally plan to spend lunchtime with a pitcher on the rooftop of Howard's.

boatto5er
09-21-2009, 08:23 AM
The Bascom/Hectus Family also has a travel trailer.

As a matter of fact, if my records are correct you both have 28RLS's:). There is also a third 28RLS coming:).

Hudson
09-21-2009, 10:30 AM
Oh we don't discriminate against travel trailer people. Most of us 5ers had travel trailers at one time anyway. It's those toy hauler people we keep an eye on ... some of them people are motorcycle people ... and some of 'em have those loud scary four wheel ATVs in there. You can't be too sure about those people. But the scariest of all of them are the ones with sea-doo wave-runners in there, those are the ones you want to watch ... ya gotta follow them to the boat ramp and watch when they launch 'em.

Just kidding, but do take videos of toy haulers at the boat ramp because AFV will show that.

boatto5er
09-21-2009, 10:46 AM
Oh we don't discriminate against travel trailer people. Most of us 5ers had travel trailers at one time anyway. It's those toy hauler people we keep an eye on ... some of them people are motorcycle people ... and some of 'em have those loud scary four wheel ATVs in there. You can't be too sure about those people. But the scariest of all of them are the ones with sea-doo wave-runners in there, those are the ones you want to watch ... ya gotta follow them to the boat ramp and watch when they launch 'em.

Just kidding, but do take videos of toy haulers at the boat ramp because AFV will show that.

It's us former Boaters that take a real beating!:D

fordtech 2008
09-21-2009, 02:38 PM
we have a 28bhs travel trailer

SouthernNights
09-21-2009, 02:54 PM
It's us former Boaters that take a real beating!:D


Gus, just remember a few very important differences from backing a boat into the slip and backing a trailer into a site.

1. No amount of fenders are going to help you "bounce" off of anything with a trailer.

2. You cannot pivot a trailer off a pier.

3. There is no port and stbd engine on your TV. Just two wheels-thats it.

4. Most important-there is no current to blame for missing the site.

Hope reviewing these simple rules help.:D

boatto5er
09-21-2009, 10:53 PM
Gus, just remember a few very important differences from backing a boat into the slip and backing a trailer into a site.

1. No amount of fenders are going to help you "bounce" off of anything with a trailer. No, but they do cushion the blow a little!

2. You cannot pivot a trailer off a pier. However, trees make great pivot points.:eek:

3. There is no port and stbd engine on your TV. Just two wheels-thats it. But backing up in 4 wheel low can be an interesting experience.

4. Most important-there is no current to blame for missing the site. Just DW's directions!:rolleyes:

Hope reviewing these simple rules help.:D

My simple rule of the road - "If it's in the way, just run over it."

dbylinski
09-22-2009, 05:57 AM
John, :eek: quick get the truck away from the road. Gus will be here this afternoon. He runs over things that get in his way!

mjatwalker
09-22-2009, 06:05 AM
Good Morning Debbie, How is the weather?

Mike