Hi Jim,
Great question, thanks for asking. I'll take it on. This reply is for you but also for anyone curious.
The primary activity of the Heartland Owners Club is putting on rallies. There are 3 main types:
1. Chapter Rallies
2. Regional Rallies
3. National Rallies (US+Canada)
We're okay (with Chapter Leader approval) with SOBs coming to Chapter Rallies so long as:
1. By allowing them to attend, no Heartland owners is being held from attending
2. They pay the rally fee (usually $20)
3. SOB rig count is kept under 20% of total rig count
We generally prefer to have only Heartland owners attending Regional and National Rallies. Minor exceptions have been made and the scenario you describe is one that has come up in the past. An owner of another brand is interested in possibly buying a Heartland and wants to "hang out" with real owners to get the low down and sort of check us and the product out.
In cases where I personally have made an exception, I allowed an SOB or non-RV owner to check us out but not attend anything I had to pay for or was otherwise sponsored.
In the case of a Regional Rally, using the Central Region Rally as an example, the club (i.e. my budget) covers costs for:
- Rally T-Shirts
- Door Prizes
- Tickets to Oktoberfest
- Dinner at the Ronneburg
- Breakfast
- Dealer provided meals
- Other things I'm not remembering past midnight tonight
The club has budgeted and will likely spend about $120 per rig for the rally. Heartland covers this cost. For this reason, we try to hold Region and National rallies for Heartland owners/club members.
This all said, we know when SOBs hang out with us, that we infect them with Heartland spirit and they end up wanting to be a part of that. I'm okay with your SOB/Heartland wannabes staying at the same campground to hang out with us at all informal activities. Should they wish to have fun at Oktoberfest, they can buy tickets on their own at the campground office. Should they wish to join us at the Ronneburg, they may be seated with you, but order and pay separately (we have a negotiated discounted rate for our group). We would not receive a Rally Bag, T-Shirts, Door Prize Tickets etc.
Tell them to make their reservations and we'll work out other details when we meet them and rally attendees give them their pre-Heartland initiation
Thanks again for asking Jim - great question.